Human Resources Coordinator
The Human Resources Coordinator will perform highly confidential administrative tasks and services to support effective and efficient operations of the organization’s human resource department. This position is a non-exempt position and subject to overtime.
ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following. Other duties may be assigned.
- Maintains accurate and up-to-date human resource files, records and documentation.
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to the VP of HR or the HR Manager.
- Conducts new hire orientation.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
- May be required to drive a vehicle to pick up items for employee events.
- Determines office supply needs and orders same.
- Performs administrative duties such as answer hr phone line, scheduling appointments, and performing reference and background checks.
- Handles processing payments for all hr departmental invoices, including monthly benefit payments.
- Assists with job fairs and working Dome events.
- Handles tracking of special programs, such as, Apprenticeship program.
- Maintains Insurance Claim database. Logging and updating new and existing claims.
- Assists VP of Human Resources with administrative tasks, as needed.
- Handles payroll associated with department and backup to the payroll specialist.
- Works scheduled shift and be on time for scheduled shift.
- Must be able to work a flexible schedule, to include, nights, weekends, and holidays.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must possess a valid driver’s license.
Associate degree in related field or 2-3 years related office experience. Bachelor’s degree in Human Resources or experience in a HR Department a plus.
Ability to read and interpret documents such as benefit plan documents, and policy and procedural manuals. Ability to write reports and correspondence. Ability to understand and effectively present information and respond to questions from managers, employees, customers and the general public..
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or report form. Ability to deal with problems involving several concrete variables in non-standardized situations. Able to use tangible and intangible information to come to a result.
Utilizes computer to accomplish job tasks. Computer literacy essential in word processing, spreadsheet applications, and databases. Knowledge of Outlook or similar program.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk, sit and stand. Employee will occasionally climb stairs and ramps. The employee must occasionally lift and/or move up to 25 pounds. From time to time, employee may be required to work long hours. The employee is frequently required to use hands and fingers and talk. The noise level in the work environment is usually moderate. On occasion, noise level may be very loud. On occasion the work environment may be cold, hot and dirty.
Specific vision abilities required by this job include close vision, distance vision, and peripheral vision. Specific hearing abilities required by this job include the ability to hear when using a phone line or radio.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties and skills required of personnel so assigned.