Position Information

Human Resources Coordinator (Part-time)
SAINT LOUIS COUNTRY CLUB
                                                
LOCATION: Saint Louis Country Club, Saint Louis, Missouri
400 Barnes Rd, StLouis, MO 63124
 
REPORTS TO: Assistant General Manager and Controller
Works closely with Accounts Payable / Payroll Manager
 
COMPENSATION: Non-Exempt (overtime eligible)
START DATE: April 2020
  
Saint Louis Country Club is a private club offering golf, tennis, swimming and several dining facilities to its members.  It is recognized by the United States Golf Association (USGA) as one of the first 100 Clubs in America.
History of the Club:
Founded in 1892 as a polo club, in 1895, the club moved to a site in the city of Clayton where it hired James Foulis, winner of the 1896 United States Open Golf Championship, to build a nine-hole course. The course opened in October 1896. In 1913, with Clayton becoming more populated, the club looked to move further west. It found a site at the corner of Ladue and Price Roads, owned by the Archdiocese of St. Louis. After some negotiations, the club purchased the land from the Archdiocese.
It then contracted with Charles Blair Macdonald to build a new 18-hole course. With golf chairman George Herbert Walker alongside, Macdonald began construction of the course. He hired Seth Raynor to do the engineering on the course, making the St. Louis course one of the few Macdonald-Raynor designs.
Macdonald, who was also among the founders of the United States Golf Association, was also the first champion of the United States Golf Association's Amateur Championship. The St. Louis course would be the furthest west Macdonald would go to design a course.
     
POSITION OBJECTIVES:
This position is responsible for assisting the Assistant General Manager and General Manager with the day to day management of various HR functions, in particular pre and post employment processes, recruitment, advertizing positions, new hire orientation and on boarding, and other employee relations and training duties based on business needs.
Position: Human Resources Coordinator (Part-time)
Organization: Saint Louis Country Club
Location: St. Louis,  MO 
United States
Salary:
Posting Start Date: 2/5/2020
Date Posted: 2/5/2020
Requirements ESSENTIAL JOB FUNCTIONS
 
 Recruitment
Daily oversight of HR recruitment and onboarding processes while observing legal compliance for an optimized new hire and rehire onboarding experience. This includes supporting a flawless Seasonal Opening for all new hires and rehires.
  • Post positions according to established HR standards and discuss hiring progress with Department Managers
  • Manage recruitment interactions with applicants and prospective employees to keep them engaged in the process
  • Conduct all recruitment reference checks and various background checks as needed
  • Manage all onboarding paperwork according to HR standards to ensure legal compliance
  • Update job descriptions with Department Managers before posting internally and externally.
  • Place ads in various media as needed
  • Open and close requisitions in a proactive manner
  • Send thank you notes systematically to all applicants
  • Send out a welcome memo to all new hires, setting the expectations for orientation.
  • Conduct weekly orientation sessions
  • Manage Department Orientation Checklists in a proactive manner.
  • Coordinate the set up of exit interviews for all interns and externs and capture the feedback in a summarized format at the end of each month, to be shared with the Assistant General Manager and General Manager.  
  • Project work - Review the Club’s outreach by monitoring the number of qualified resumes by advertisement source. Suggest new advertisement opportunities to capture qualified local staff and students as needed.
 Employee Relations
  •  Participate in Employee Relations discussions or disciplinary meetings as needed.
  • Resolve or redirect employee issues as needed, to prevent further issues from developing.
  • Employee Newsletter to be created with the support of the General Manager and Assistant General Manager
  • Participate in setting up and supporting all employee events (posters, mailing of invitations, etc..).
Training
  • Help coordinate various training classes (ESL, etc.…)
  • Support Management team in coordinating classes and certifications as needed.
  • Project work – Optimization of the desired paperless solution to orient and onboard our staff moving forward

PERFORMANCE EXPECTATIONS
  •  Must adhere to Saint Louis Country Club code of Professional conduct
  • Ability to work in a fast-paced environment and under pressure.
  • Ability to handle sensitive/confidential matters.
  • Ability to prioritize
  • Most tasks are performed independently or in a team environment with minimal direct supervision.
  • Strong organizational skills.
  • Excellent interpersonal skills.
  • Ability to travel to participate in recruitment fairs and establish partnerships with Universities that have strong Hospitality programs.
  
JOB QUALIFICATION STANDARDS
The following describes the general qualifications and physical, sensory and mental abilities normally associated with performing the essential functions of this position.
 
Education and Experience:
  • 4-year College Degree in Hospitality, Human Resources or related field preferred.
  • Minimum 2 years progressive HR experience working for a company with over 100 employees
  • Prior experience in the hospitality industry, preferably upscale hotel / Club preferred.
  • HR Certified or working towards HR Certification (PHR, SHRM-CP)
Knowledge and Skill Requirements/Specialized Courses and/or Training:
  •  Excellent written and verbal communication skills
  • Ability to create a positive, professional and caring environment for all employees and prospective hires
  • Fluency in Spanish - desirable
  • Knowledge of government labor regulations
  • Knowledge of employee benefits processing
  • Knowledge of HR/ Payroll software – a plus
  • Strong Computer Literacy (Windows – word, excel, PowerPoint)
  • Ability to perform multiple job functions with attention to detail, speed and accuracy
  • Ability to prioritize and organize
  • Be a clear thinker, remaining calm and resolving problems using good judgment
  • Ability to work with minimal supervision
  • Ability to work cohesively as part of a team
  • Maintain confidentiality of employee information and pertinent Club data
 Language and Communication Skills:
  • Excellent written and verbal communication skills in English. Must possess strong communication and listening skills
  • Ability to communicate clearly and directly.
  • Ability to effectively present information in one-on-one and group situations
      
Physical, sensory and motor demands:
  •  Occasional walking (up to 2 hours a day), standing (up to 3 hours a day) and sitting. Intermittent squatting, bending, twisting, lifting. This position requires excellent visual acuity and auditory sense. 
 
Status: This listing expires on: 4/5/2020
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Organization Information
Name:
Saint Louis Country Club
Address:


St. Louis,  MO 63124
United States
Email:
annecatherine@equamagna.com
Phone:
Fax:
Contact:
EQUAMAGNA HR Consulting